Integrity, Policy & Privacy

The following actions, including but not limited to, are considered violations of integrity in the electronic education or training environment:

Cheating

• Using unauthorized materials or resources during electronic examinations or assessments.

• Obtaining answers or assistance from unauthorized individuals.

Impersonation

• Allowing another person to access the platform or complete assessments or activities on behalf of the registered learner.

Unauthorized Collaboration

• Sharing or exchanging answers, examination content, or assessment materials with other learners without approval.

Falsification

• Submitting false or misleading information or documents.

• Manipulating examination results, assessment reports, or electronic attendance records.

Plagiarism

• Copying or using academic or training content without proper citation or acknowledgment of the original source.

Misuse of the Learning Platform

• Attempting to hack, disrupt, or manipulate the learning management system, evaluation mechanisms, or registration processes.

In the event that an integrity violation is confirmed, Sustainability Professionals Academy may take one or more of the following actions, depending on the severity and repetition of the violation:

• Issuing a formal warning or notice to the learner.

• Cancelling the result of the examination or assessment involved in the violation.

• Requiring the learner to repeat the training requirement or denying its completion.

• Temporary or permanent suspension from the training program or learning platform.

• Revocation of the certificate or accreditation if it was issued based on an integrity violation.

• Banning future enrollment in the Academy’s programs in cases of serious or repeated violations.

The Academy reserves the right to take any additional measures deemed necessary to ensure the integrity of the educational process, in accordance with the regulations and guidelines of the National eLearning Center.

Enrollment in any electronic training program offered by Sustainability Professionals Academy constitutes an explicit acknowledgment that the learner has reviewed this policy and agrees to comply with all its provisions.

Sustainability Professionals Academy is committed to protecting the privacy and confidentiality of personal data related to learners, trainees, instructors, and all users of its electronic education and training platforms. The Academy applies clear policies and procedures for the collection, storage, processing, retention, and secure disposal of data, ensuring its confidentiality, protection, and restricted access solely to authorized and qualified personnel, in accordance with applicable laws and regulations in the Kingdom of Saudi Arabia.

The Academy collects only the minimum data necessary to deliver its electronic education and training services, including but not limited to:

• Personal Data:
  Full name, national ID or residency number (when required), email address, mobile number, nationality.

• Academic and Training Data:
  Registration records, attendance, assessments, examination results, certificates and credentials.

• Technical Data:
  IP address, login history, device and browser information, LMS usage data.

• Payment and Billing Data (if applicable):
  Invoicing and transaction data processed through authorized payment service providers.

Personal data is collected through:

• Direct user input during registration or platform use.

• Automated collection through the Learning Management System (LMS).

• Official communication channels (emails, electronic forms).

Data is collected for the purposes of:

• Managing user registration and access to training programs.

• Delivering educational and training services and assessments.

• Issuing certificates and professional credentials.

• Improving service quality and user experience.

• Meeting regulatory, accreditation, and compliance requirements.

• Personal data is retained for the duration of the training relationship and for any additional period required by regulatory or legal obligations.

• Data is stored only for as long as necessary to fulfill the purposes for which it was collected.

• Once the retention period expires, data is securely disposed of in accordance with approved procedures.

The Academy follows secure data disposal procedures, including:

• Permanent and secure deletion of digital records.

• Deactivation of inactive user accounts.

• Ensuring that no unauthorized copies of data remain after disposal.

Access to personal data is strictly limited to authorized personnel based on their roles and responsibilities. Personal data is not shared with third parties except:

• With the explicit consent of the data subject.

• When required by competent regulatory or legal authorities.

• With approved technical or service providers under confidentiality and data protection agreements.

The Academy implements technical and organizational measures to protect personal data, including:

• Secure systems and data encryption.

• Role-based access control.

• Continuous monitoring of information systems.

• Regular system updates to mitigate cybersecurity risks.

Sustainability Professionals Academy fully complies with:

• The Saudi Personal Data Protection Law (PDPL)

• Regulations issued by the National eLearning Center and other relevant regulatory authorities

• Any future data governance and management policies issued by competent authorities

Data subjects have the right to:

• Access their personal data.

• Request correction or updating of inaccurate data.

• Request deletion of their data once the lawful purpose for retention has ended, in accordance with applicable regulations.

By using the Academy’s website, learning management system, or electronic training platforms, users acknowledge that they have read and agreed to this Privacy & Data Protection Policy.